Our Starting Point

The Keizer Blueprint - Your Systems Clarity Audit

This is your entry into all KVS work.

In this 90-minute deep-dive, we map your client experience, review your systems and workflows, identify bottlenecks, and outline the exact operational steps needed for smoother delivery and scalable growth. You’ll receive a personalized roadmap with clear priorities for the next 90 days.

You’ll leave with:

  • A map of your existing client journey with gaps clearly identified

  • A documented plan to streamline, automate, and elevate

  • A recommended next step based on your stage

Investment:

$1,500 CAD

Start With The Client Journey Audit

Our Implementation Packages

Your Next Steps After The Audit

  • Client Intake & Onboarding, Built for You

    If your Blueprint reveals gaps specifically in how clients move from “yes” to fully onboarded, this is your next step.

    The Keizer Experience is a complete, done-for-you CRM setup inside HoneyBook or GoHighLevel. We design and build your proposals, contracts, invoices, schedulers, email templates, and automations - connecting everything into a seamless, branded client intake and onboarding flow.

    This package focuses exclusively on the front end of your client journey, so new clients are welcomed professionally and consistently every time.

    This is ideal for:
    Coaches and consultants who want a polished, automated onboarding experience as their first next step.

    Timeline: 3–4 weeks

  • Your Full Operational Architecture

    If your Blueprint shows that challenges extend beyond onboarding, this is your path.

    The Keizer Framework builds the complete operating system your coaching or consulting business needs to scale - including lead flow, sales systems, delivery workflows, offboarding, SOPs, team processes, automations, and KPI dashboards.

    This is not a single workflow fix.
    It’s the structure that supports your current offers and the ones you’ll launch next.

    This is ideal for:
    Coaches and consultants who are growing, leading a team (or preparing to), and want a backend that scales without burning them out.

    Timeline: 8–12 weeks

  • Ongoing Operational Leadership

    Once your systems are built, the next step is long-term support and stewardship.

    Through the Keizer Partnership, you receive ongoing strategic planning, operations management, system optimization, team coordination, project and launch management, and metrics tracking.

    Your business runs smoothly, your clients have a seamless experience, and you’re no longer the bottleneck.

    This is ideal for:
    Founders who want trusted operational leadership without having to manage it themselves.

    Timeline: Ongoing (3–6 months minimum)

Based on what we uncover in your Keizer Blueprint audit, we’ll recommend the path that best supports your current stage and goals.

Work With Us

Got More Questions? We Have Answers!

  • While coaches and consultants make up the majority of our work, Keizer Virtual Solutions also supports other service-based business owners who value strong systems and thoughtful operations.

    We’ve worked with architecture and design firms, retreat and travel-based businesses, educators, and other professional service providers.

    The common thread isn’t the industry - it’s the need for clear client journeys, strong systems, and sustainable operations.

  • Yes. While GoHighLevel and HoneyBook are our primary platforms, we regularly audit and design systems that integrate with other CRMs and tools.

    Other systems we commonly work with include Zapier, Kajabi, Asana, Google Workspace, Ninety io, Systeme io, and related tools used for project management, automation, documentation, course delivery, and team collaboration.

    The focus is always on building coaching business systems that work together smoothly - not forcing you into a one-size-fits-all tech stack.

  • Yes. While our services follow a proven structure, all systems, workflows, and automations are customized to your business model, offers, and team.

  • Yes! In addition to OBM and systems work, KVS offers VA services for clients who need ongoing administrative or execution support once their systems are in place.

    These services are designed to complement a strong operational foundation. You can learn more on our VA Services page.

  • SHANNON WILBURN - FOUNDER & CEO OF SHINE EXECUTIVE COACHING

    “

    When I launched my coaching business, I knew I wasn’t wired for the details. I lacked systems, processes, and the operational backbone needed to scale—and I didn’t just want a VA. I needed someone who could think strategically, come alongside me as a true partner, and care as much about my clients and the future of the business as I did.

    From day one, Victoria has been that and more. She’s incredibly smart, confidently pushes back when needed, and brings skills to the table that I don’t have.

    In just 18 months of working with her, my revenue has quadrupled. Because of her support, I’ve been able to focus on the big-picture vision while she executes brilliantly behind the scenes—quickly, thoroughly, and with total accountability.

    “

  • MARY HOULE - FOUNDER & CEO OF PRONOUNCED

    "

    I spent years beating myself up 'being good at coaching, but not good at business.' I would feel intensely uncomfortable with things I was told I 'should' do to grow my practice. Working with Victoria has changed that. She makes me feel at ease in promoting the work. The emotional labour she spends in understanding me as a person AND a business owner seems unlimited. I'm often surprised at how she is able to marry the two, so that I feel comfortable with self promotion. Business and empathy sometimes felt mutually exclusive, but Victoria has a profound gift in combining the two. I wish I'd found her years ago.

    "

  • MONICA LAURENCE - FOUNDER & CEO OF QUANTUM SURFING

    “

    Victoria is exceptional. She is professional, creative and proactive. As a global entrepreneur, I truly appreciate Victoria's ability to juggle multiple priorities and work independently. She drives value across multiple dimensions - operations, content production and revenue, to name a few. She routinely comes to our conversations with ideas and feedback. Victoria is warm and innovative with a can-do attitude. She is quick to laugh, and she's a true partner, which I value deeply. I highly recommend Victoria.

    ”

  • MANSAL DENTON - FOUNDER & CEO OF SACRED HUNTING

    “

    Victoria was an incredible OBM to work with because of her self-starter attitude. It was incredibly refreshing to work with someone who I could trust to tackle an entire project without much explanation and just a bit of context. If any business owner has a need for a self-starter, this is your woman.

    “

  • LISA HAGGIS - FOUNDER & CEO OF REALIZE YOUR BRAND

    “

    Victoria is brilliant, driven, and an amazing person to have on your team. She stepped in as Support Admin at Realize Your Brand and helped me to establish the duties and processes for this completely new role. She is a rare find: kind, warm, trustworthy AND very much a self-starter. She is honest and straightforward, gets things done and doesn't let obstacles or uncertainty stop her. Her desire to help is palpable, and she's willing to challenge herself and take on the unknown in order to contribute to the goals of the company.

    ”

  • ARIENNE MILKLES - FOUNDER & CEO OF THE MEMORABLE PRACTICE

    “

    If you are looking for a strategic partner, Victoria is the perfect choice. Not only does she have a natural talent for operations and analytics, she is always willing to provide a listening ear, brainstorm new ideas, and support whoever she is working with to create efficiency in their business. She takes great pride in her work and is one of the most genuine and kind individuals I have ever worked with. If you are considering hiring Victoria, Don't Hesitate...HIRE HER NOW!

    ”